Manage Events

Community events are a great way to let people know what you’re up to, get new visitors through your door, and even raise some funds.

There are loads of digital tools out there that can help make organising and planning a lot easier - from sending out invitations to keeping track of attendees and much more. You could be making sure your events work harder for you, without working harder yourself!

Browse the tools below or check out our Community How To: Top 20 digital tools to help you plan spectacular events! and Add your top tools and share your experience with others.

Here are some of Community How To members' favourites to help you get started...

3 (previously Volunteer Spot) is a simple way to help organise volunteers to help with community events. There’s sign-up sheets, volunteer scheduling software, and management tools to send out reminders and reports, saving you time and effort.

Managing volunteers can be challenging, but Kim Wood of Blackpool Wyre & Fylde Council for Voluntary Service tells us how digital tools helped him crack it.


Blogger is (as the name implies!) an easy way to get going with a blog, whether for yourself, your organisation or even your community project.

Mohamed from Southern Housing Group talks about how they have used Blogger.



A free mind mapping tool to help you organise your ideas.

Google Apps


With Google Apps, you can access your emails, calendar and documents from anywhere as long as there’s an internet connection. You can also use Google forms for surveys, Google chat for instant messaging and Google Hangouts for video conferencing.

Everyone is feeling the pinch at the moment and Blackpool Wyre & Fylde Council for Voluntary Service is no different. Project Manager Kim Wood decided to see what he could do to make savings and started to research tools that might help. He came across Google apps which had made a real impact on the way he and his team work.

Microsoft OneDrive

OneDrive is a cloud storage facility, similar to Dropbox, iCloud, etc. letting you store files that can be accessed from any computer in the world with internet connection.
Cloud computing with SkyDrive
Elizabeth Richmond of Oasis Training in Plymouth discusses how she has encouraged her clients to use SkyDrive to store, access and send their CVs, as well as other documents, safely and effectively.



Advertise your volunteering opportunities free of charge to over 1,000,000 registered volunteers, by working with your local Volunteer Centre.


The complete mobile messaging service for your organisation.

Debs Drew talks about how Textlocal has helped with communications when working with Community Champions.



Project management software to get your work organized and boost your team’s productivity and collaboration effectively.

Google Analytics

Google Analytics is a powerful tool that enables you to see what is happening on your website or social media platforms. You can easily create reports to find out how many people are using your site what they are looking at and where they are coming from.
Vicky from UK online centres uses Google Analytics to get a view of how the organisation's websites are being used, and where improvements can be made. Here she tells us why it's so useful.

Google alerts

Google Alerts enables you to create email updates of the latest relevant Google results (web, news, etc.) based on your own queries.
Vicky from UK online centres recommends using Google Alerts to find out what others are saying about your organisation online, and to find out about what's happening that's relevant to you.


Periscope provides the easiest way yet to capture film on your phone or tablet and broadcast it live to your Twitter feed, letting you share with the world just what you’re getting up to.


Hootsuite is a great tool for organising and managing your multiple social media accounts.

Chris is Marketing and Communications Officer at UK online centres and uses Hootsuite to manage multiple social media accounts easily.


A free and easy way to schedule meetings, invite attendees and co-ordinate diaries.
Online Centres Foundation’s Funding and Partnerships Manager Ben Brown tracks down all sorts of interesting organisations and pots of funding. He often found co-ordinating meetings and other people's diaries tricky, but with the help of Doodle it’s now a doddle!


If you have ever wanted to show a colleague in another organisation something on your computer screen or help a friend with a technical question then this is the screen sharing tool for you.



GoFundMe makes it simple to fundraise online for all sorts of things for individuals or groups



A social way to make donating easy and fun for your supporters.



Share, collaborate, & communicate online. Organize your day to day work, project manage, information, people and files securely.



Coursera aims to give everyone access to world-class education from the best universities.


Twitter is a real-time information network that connects you to the latest stories, ideas, opinions and news about what you find interesting. Simply find the ones you find most compelling and follow the conversations.

Nicola Wallace-Dean is the centre manager for Starting Point in Stockport and found using Twitter an excellent way of recruiting and communicating with volunteers.



Superb online collaborative mind mapping



Pinterest allows groups and individuals to organise the images they like online, by pinning them on a virtual pin board.



This project management software allows you to plan & execute tasks, recurring tasks, track time and manage deadlines with your team on a virtu



This mindmapping tool allows you to graphically put down how your project has evolved over a period of time - use on a PC or use the app for iPad

You Can Book Me


Online appointment booking tool



A very simple way to raise small sums of money, at no cost to them, each time your supporters make an online purchase.

Derek Rocholl, Barnet FC Supporters Trust talks about how Easyfundraising has been used to raise funds to help a campaign to secure the return of Barnet Football Club to the town of its origin.

Booking Bug


Booking Bug is a simple scheduling and event booking service, allowing users to book online.

Golden Giving


Golden Giving is a donation and fundraising website that is free to use for both charities and fundraisers.

NCTLC Trust logo
The National Children’s Tumour Leukaemia and Cancer Trust needed an easy online way to collect donations and to help their fundraisers do the same.

QuickTapSurvey for iPad & Android Tablet


A user friendly mobile survey that lets you create surveys for your tablet quickly and easily. QuickTapSurvey collects opinions and information and collates data, for iPad & Android Tablet.


Helping you to listen to others, Wufoo will help you create online surveys. When you design a form with Wufoo, it automatically builds you a database, and collects your data in a way that makes it easy to understand and analyse. You can build tables, graphs and charts, surveys and securely share the results.

Sue Oxley and her team are based at a busy community centre in Doncaster. She’s always on the lookout for online tools that will save her time, and WuFoo does just that.


Eventbrite gives you all the online tools you need to plan an event, promote it via social media, and sell your tickets.
Jacqui Thompson, Community Learning Officer for Gateshead Libraries, explains how they used Eventbrite to organise and run a very successful 'e-Day' event. So successful that everyone is now asking when the next one will be!


LinkedIn is a social media platform where you can connect with the people you do business with, and share your company updates through direct mes



This tool is a great website to search out inspiring and informative presentations and documents. Browse content uploaded by others or upload your own files to your free Slideshare account for others to view.


A website to make both fundraising and giving as easy as can be, by bringing the whole process online.
How the Cathedral Archer Project make use of



Mindjet is collaborative work management software for brainstorming ideas, organising information and managing projects and tasks

Rahima Begum, Community Regeneration Officer for Southern Housing Group, discusses how she uses Mindjet to help brainstorm, plan and track ideas and meetings, as well as collaborating in The Cloud.



Evernote helps you capture, remember and manage your ideas and notes.


4 is a not-for-profit organisation helping small, local charities and community groups to reach more supporters, raise more money and help more people.
With cuts right across the sector and less admin support available, Kate from Deaf Advice Service Sheffield realises that everyone is having to get a bit more multi-skilled... including tech skills!



Simple tool for organising projects and tasks in secure groups. Ideal for anyone working on multiple projects at one time



Crowdfunder is a UK based crowd funding platform - think Kickstarter or IndieGoGo.



Storify allows you to pool and present content from around the web (including tweets, Facebook posts, YouTube videos, news articles) about a particular topic.



Yammer brings the power of social networking to your company. Yammer is as easy to use as great consumer software like Facebook and Twitter, but is designed for company collaboration, file sharing, knowledge exchange and team efficiency.

Rachel Verney, Manager of Central Services, talks about how she has used Yammer as a tool for the Kingston CAB’s Pro Bono legal advice project.

Team viewer


Use TeamViewer for online team meetings and presentations.



Trello is a free management tool that organises your projects around a digital board. Collaborate ideas in a simple, visual and interactive way.



This free mindmapping app is very usable - the phrase that comes to mind is "a picture means a thousand words" which certainly is very true if you



10to8 is an online booking system for small appointment-based businesses.